Compliance Management features

Back to Compliance Management products

Platforms for managing the overall compliance program, including policy management, training, and regulatory change management.

We ask vendors to mark their product against our feature list. It is not available for all products and in some cases we have derived data from publicly available sources. The list of features follows. Vendors can add a further 10 key features of their own.

Anti-Money Laundering (AML)

Features designed to detect and prevent money laundering activities including monitoring, alerts, and reporting.

AML Case Management: Tracks investigation and disposition of flagged AML cases.
Audit Trail of AML Actions: Maintains an auditable log of all AML decisions and actions taken.
Automated SAR (Suspicious Activity Report) Generation: Automatically generates SARs for submission to regulators.
Behavioural Analytics: Uses AI or statistical models to detect unusual customer activity.
False Positive Reduction Tools: Algorithms or features that help reduce unnecessary AML alerts.
Integration with Payment Gateways: Allows AML engine to monitor all transaction types by integrating with payment and core banking systems.
Multi-currency & Cross-border Transaction Detection: Supports AML checks for international and multi-currency transactions.
Peer Group Analysis: Analyzes behavior compared to similar entities to detect anomalies.
Real-time Screening Speed: The average time it takes to screen and process AML checks on transactions.
Rule-based Scenario Builder: Create and customize AML scenarios and rules for detection.
Transaction Monitoring Engine: Tool that scans transactions for suspicious patterns and generates alerts.

Audit & Reporting

Capabilities related to documenting, auditing, and reporting compliance performance to internal and external stakeholders.

Audit Evidence Attachments: Ability to attach supporting documentation to audit actions within the tool.
Automated Audit Trails: Captures comprehensive logs of all user and system activity.
Automated Regulatory Filings: Direct transmission of required reports to regulators via electronic means.
Customizable Report Generation: Users can define and generate compliance reports tailored to specific regulatory or management needs.
Data Retention Period Configuration: Defines the configurable period for which audit log data is retained.
Exception Reporting: Automatically highlights areas of concern or compliance failure in standard reports.
Interactive Dashboards: Provides visuals and metrics on compliance status in real-time.
On-demand Data Export: Export of data for reporting or further analysis in multiple formats (CSV, PDF, etc.).
Report Customization Limits: Maximum number of custom report templates users can define.
Scheduled Reports: Ability to schedule regular reports for compliance review.

Continuous Improvement & Risk Management

Capabilities to facilitate ongoing compliance program enhancement and risk mitigation.

Automated Gap Analysis: Automatically identifies gaps in existing compliance controls.
Automated Remediation Recommendations: Provides suggestions for closing compliance gaps.
Compliance Calendar: Central calendar for deadlines related to regulatory filings or policy reviews.
Compliance Risk Assessment Tools: Enables assessment of compliance risk at entity, product, or process levels.
Continuous Control Testing Frequency: The number of control tests the system can run automatically on a periodic basis.
Corrective and Preventive Action (CAPA) Tracking: Tracks completion and effectiveness of corrective actions.
Heatmap Generation: Visualizes areas of compliance risk across entities or processes.
Incident Management: Logs and manages remediation of compliance incidents.
Key Risk Indicator (KRI) Monitoring: Monitors leading indicators for early warning of compliance risks.
Management Review Dashboard: Special review dashboards for compliance managers or auditors.

Data Management & Quality

Functions ensuring the integrity, accuracy, availability, and traceability of compliance data.

Automated Backups: Regular, automated data backups for disaster recovery.
Automated Data Cleansing: Automatic identification and correction of incomplete, inaccurate, or irrelevant data.
Centralized Data Repository: All compliance-related data is housed in a unified location.
Data Encryption: Applies industry-standard encryption to protect all data.
Data Export/Import Capabilities: Allows bulk movement of compliance data into and out of the platform.
Data Lineage Tracking: Tracks the origin of compliance data through its lifecycle.
Data Masking for Sensitive Fields: Hides sensitive information from unauthorized users.
Data Quality Score: Measure of completeness and accuracy across data sets.
Data Validation Rules: Business rules that verify input and output data accuracy.
Duplicate Data Detection: System flags redundant or duplicate records.

Integration & Interoperability

Capabilities that allow easy integration of compliance tools with other bank systems and external stakeholders.

Bulk Data Synchronization Speed: Maximum rate at which large data volumes can be synched.
Core Banking System Integration: Connects compliance tools directly to core banking platforms.
Document Management System Integration: Links with DMS for seamless access to compliance documentation.
Email System Integration: Ability to communicate compliance alerts and notifications via email systems.
Event Notification Webhooks: System can send real-time notifications to external systems.
Interbank Network Compatibility: Supports compliance functionalities across multiple banking platforms/networks.
Legacy System Compatibility: Supports interoperation with older banking systems.
Open APIs: Provides public and/or private APIs for third-party integration.
Plug-in Architecture: Supports adding external modules for expanded functionality.
Third-party Data Feeds: Supports integration of external data sources (e.g., credit bureaus, sanctions databases).

KYC & Customer Due Diligence

Features focused on automating, managing, and documenting the Know Your Customer (KYC) and Customer Due Diligence (CDD) processes required in banking.

Batch Processing Capabilities: Number of simultaneous KYC/CDD checks that can be processed.
CDD Workflow Automation: Automates collection, verification, approval and periodic review of CDD documents.
Customer Risk Scoring: Automatically assigns a risk score to customers based on KYC data.
Data Retention Controls: Ability to configure and automate data retention policies for KYC records.
Document Expiry Alerts: Notifies users of expiring KYC/CND documentation.
Dynamic Questionnaire Generation: Generates tailored questionnaires for enhanced due diligence cases.
Identity Verification Tools: Automated checks to verify customer identification documents and biographical data.
Ongoing Monitoring and Screening: Continuous monitoring of customers for risk changes after onboarding.
Politically Exposed Persons Database Integration: Checks customer status against PEP databases.
Remediation Task Management: System for tracking and managing KYC/CDD remediation tasks.
Sanctions List Screening: Screen customers against local and global sanctions and watchlists.

Regulatory Compliance Monitoring

Features that ensure the system keeps track of and monitors regulatory requirements relevant to the banking sector.

API Integration with Regulatory Bodies: Ability to integrate directly with regulatory authority APIs for automated updates.
Audit Logs for Regulation Changes: Tracks all updates or changes made to regulatory rules within the software.
Automated Regulatory Updates: The software automatically identifies and updates users about new or changing regulatory requirements.
Granularity of Compliance Checks: Level of detail at which compliance checks can be performed.
Historical Compliance Data Analysis: Analyze historical compliance monitoring data for trends or recurring issues.
Jurisdictional Coverage: The number of jurisdictions or geographies the compliance system supports for regulatory monitoring.
Real-time Alerting: The system provides real-time alerts on compliance breaches or critical regulatory changes.
Regulation Repository: Includes a central library of all relevant regulations and historical changes.
Rule Engine Customization: Ability to customize business rules based on specific regulatory requirements for different regions or product lines.
Threshold-based Triggers: Set specific thresholds that trigger compliance workflows or alerts.

Training & Knowledge Management

Support for educating users and centralizing up-to-date compliance procedures and policies.

Automated Training Reminders: Notifies users when required training is due.
Certification Records Management: Stores and manages certifications or proof of completion for compliance training.
E-learning Module Integration: System supports in-app or linked e-learning for compliance training.
Feedback Collection from Training: Enables users to provide feedback on training quality.
Integrated Policy Library: Central repository for compliance policies and procedures.
Knowledge Base Search: Advanced search functionality for the knowledge repository.
Multi-media Content Support: Supports multiple formats (text, video, audio) for training content.
Policy Version Control: Tracks updates and maintains historical versions of compliance documents.
Quiz/Assessment Tools: Integrated tools for testing user understanding of compliance topics.
Training Completion Tracking: Tracks which users have completed mandatory training.

User Access & Security

Features that ensure secure operation and access based on user roles and legal requirements.

Access Request Workflow: Automated requests and approvals for elevated access to compliance modules.
Encryption of Data at Rest and in Transit: All sensitive data is encrypted both in storage and during transmission.
Granular Permission Management: Define fine-tuned permissions at the user or group level.
Multi-factor Authentication: Requires users to provide multiple credentials for added security.
Role-based Access Controls: Only authorized users can access sensitive compliance functions.
Security Certification Compliance: System adheres to security standards such as ISO 27001 or SOC 2.
Session Timeout Settings: Control the time of inactivity before automatic logout.
Single Sign-On Integration: Supports authentication with enterprise SSO providers.
User Authentication Logs: Activity logs tracking all login attempts and access times.
User De-Provisioning Automation: Automatically removes access for users who no longer require it.

User Experience & Accessibility

Design features aimed at ensuring efficient, user-friendly, and accessible compliance operations.

Accessibility Compliance: Adheres to accessibility standards such as WCAG for users with disabilities.
Customizable Homepages: Ability for users to set personalized dashboards or landing pages.
In-app Support/Chat: Built-in channel for user support or live chat.
Intuitive User Interface: Designed for ease of use and fast task completion.
Mobile Access: System accessible via smartphones and tablets.
Multi-language Support: Platform supports multiple languages for global teams.
Role-based Dashboards: Custom views for different user roles within the compliance process.
Search and Filter Tools: Advanced search and filter functions to locate compliance records and tasks.
Task Completion Metrics: Average time taken by users to complete standard compliance tasks.
User Onboarding Tutorials: Integrated help and tutorial features for training new users.

Workflow Automation

Tools that enable banks to automate compliance-related tasks, approvals, escalations, and notifications.

Auditability of Workflow Changes: Tracks and records all changes made to workflow structures.
Automated Remediation Actions: Automates corrective actions for non-compliance or task failures.
Custom Approval Flows: Ability to design custom multi-stage approval workflows for compliance-related actions.
Escalation Management: Rules and mechanisms for escalating unresolved or overdue compliance actions.
Notification Engine: Automated sending of alerts and reminders via email, SMS, or in-app messages.
Parallel Processing Capabilities: Number of workflow tasks that can be handled simultaneously.
SLAs for Compliance Tasks: Ability to define Service Level Agreements for completion of compliance actions.
Task Assignment Automation: System automatically assigns tasks to the appropriate personnel based on business rules.
Workflow Templates Library: Pre-built templates for common compliance workflows.
Workflow Version Control: Maintains a history of workflow iterations and allows rollbacks.

Features in Compliance Management

for Compliance